Turning Sixty Disconnected Systems Into One Data-Driven Platform
Client Overview
Life Time, Inc. operates upscale fitness destinations across more than 170 locations in the US and Canada, headquartered in Minnesota. Beyond gym equipment and amenities, the company offers holistic wellness services and builds community around healthy living, which means its internal systems have to support a large, distributed workforce delivering a consistent experience at every location.
The Challenge
Life Time was running on multiple disconnected systems, and that fragmentation created data silos across the organization. Information that should have moved freely between HR, finance, and operations instead sat in separate places, which meant manual processes filled the gaps.
That fragmentation had real costs. It hampered day-to-day productivity, made strategic planning harder because leadership couldn’t see a unified picture of the business, and got in the way of data-driven decisions at exactly the scale where those decisions matter most. Life Time needed its systems consolidated and its data made visible, not just digitized.
The SilverXis Approach
SilverXis has led a comprehensive Workday implementation for Life Time since 2018, with the engagement evolving through several coordinated phases rather than closing out after a single rollout.
The core of the work has been continuous enhancement of Life Time’s Workday environment, including Prism Analytics, Recruiting, and Time Tracking, with each phase focused on optimizing workflows, integrating data sources for better visibility, and improving how quickly the business can respond to change.
Alongside the core Workday platform, SilverXis developed custom Workday Extend applications tailored to Life Time’s specific operations, particularly around procurement and CAPEX automation. Those applications were built to eliminate manual processes for the finance team and give them a more direct, seamless way to do their work day to day.
To address the data visibility problem at the center of Life Time’s original challenge, SilverXis integrated Prism Analytics with Workday, pulling data from disparate systems into one consolidated view. On top of that integration, the team built custom dashboards and reports so leadership could act on real data rather than piecing together a picture from separate sources.
On the HR side, SilverXis optimized recruiting and time-tracking processes within Workday, improving onboarding and time management for employees while automating work that had previously taken up HR staff time manually.
What Was Delivered
The engagement has covered four coordinated areas of work:
- Continuous Workday enhancements: ongoing optimization of Prism Analytics, Recruiting, and Time Tracking since 2018, with each phase built around workflow efficiency and data integration.
- Custom Workday Extend applications: purpose-built tools addressing procurement and CAPEX automation, removing manual finance processes.
- Prism Analytics integration: consolidated data visibility across systems, paired with custom dashboards and reports for leadership decision-making.
- HR process optimization: improved recruiting and time-tracking workflows, with automation reducing manual HR work and strengthening the employee experience.
Technology and Expertise
This engagement drew on Workday implementation consultants working alongside Workday Extend developers and Prism Analytics specialists to cover the full scope of Life Time’s environment. Workday finance consultants led the procurement and CAPEX automation work, while Workday HR consultants and Workday Time Tracking specialists handled the recruiting and time-tracking optimization.
Sustaining a Workday environment since 2018 also requires Workday integration developers who can keep enhancements consistent as the platform and the business both evolve, along with Workday reporting analysts who can turn consolidated data into dashboards that leadership actually uses.
The Results
Consolidating systems addressed the core of Life Time’s original challenge directly: the company brought 60 separate systems down to one, and reduced its chart of accounts from 10,000 entries to 1,000. That kind of consolidation is what makes a single, reliable view of the business possible in the first place.
The operational impact showed up clearly in day-to-day processes. Payroll processing time dropped from 48 hours to under one hour, and automation reduced FTE financial support needs by 60 percent. Time management automation alone is saving an estimated 50,000 manager hours per year, time that would otherwise go into manual scheduling and tracking work.
Beyond the numbers, the Prism Analytics integration gave Life Time’s leadership the data visibility that was missing at the start of the engagement, supporting the kind of strategic planning and data-driven decision-making that scattered systems had made difficult.
Looking Ahead
SilverXis’s relationship with Life Time is ongoing, continuing well past the original implementation. That includes custom Workday Extend applications built and refined as Life Time’s business needs evolve, continued integration work to keep Prism Analytics consolidating data as new systems come online, and ongoing HR process improvements that keep pace with the company’s growth. The engagement reflects what a long-term Workday partnership looks like once the initial implementation is done: not a project with an end date, but a platform that keeps getting better as the business it supports keeps changing.
Ready to Consolidate Your Systems and Put Your Data to Work?
SilverXis brings Workday implementation consultants, Workday Extend developers, and Prism Analytics specialists together to turn fragmented systems into one platform that leadership can actually use.
If disconnected systems are slowing down your decision-making, SilverXis can help you build the Workday environment that fixes it, and keep improving it as your business grows. Contact SilverXis at silverxis.com to start your engagement.
